An occasional teacher is a certified educator who temporarily replaces a regular classroom teacher during short-term or long-term absences. In many countries, especially Canada, the term “occasional teacher” is widely used instead of substitute or supply teacher. While the title may sound temporary, the role is essential to keeping schools running smoothly.
If you are considering a career in education or looking for a flexible teaching path, becoming an occasional teacher can be a smart starting point. This guide explains what the job involves, required qualifications, salary expectations, benefits, and long-term career opportunities.
What Is an Occasional Teacher?
An occasional teacher works on a temporary basis in schools when permanent teachers are absent due to illness, professional development, maternity leave, or other reasons. The main goal is to ensure that students continue learning without interruption.
In regions like Ontario, Canada, school boards such as the Toronto District School Board use the official title “Occasional Teacher” for educators who are on-call or working in long-term placements.
Although the job may seem similar to substitute teaching in the United States or supply teaching in the United Kingdom, the expectations and certification requirements are often the same as those for permanent teachers.
Types of Occasional Teaching Positions
Not all occasional teaching roles are the same. Schools usually divide them into two main categories.
Daily Occasional Teacher
A Daily Occasional Teacher, often called a DOT, fills in for short-term absences. These assignments may last one day or several days.
Daily occasional teachers typically:
- Follow lesson plans prepared by the regular teacher
- Take attendance and supervise students
- Manage classroom behavior
- Leave notes about the day’s progress
This role requires flexibility, as teachers may receive calls early in the morning and work in different schools throughout the week.
Long-Term Occasional (LTO) Teacher
A Long-Term Occasional teacher covers extended absences. These assignments can last weeks or even months.
LTO teachers usually:
- Plan lessons
- Grade assignments
- Communicate with parents
- Attend staff meetings
- Assess student progress
Because of the added responsibilities, LTO positions often pay more and may follow the official teacher salary grid.
Responsibilities of an Occasional Teacher
The core responsibility of an occasional teacher is to maintain a productive learning environment. Even though the role is temporary, professionalism and preparation are essential.
Common responsibilities include:
- Delivering lessons clearly and confidently
- Maintaining classroom discipline
- Supporting diverse learning needs
- Adapting quickly to new school environments
- Following school safety policies
In long-term roles, responsibilities become more similar to those of permanent teachers. This may include curriculum planning and student evaluation.
Qualifications and Certification Requirements
To become an occasional teacher, you usually need the same education credentials as a permanent teacher.
Education Requirements
Most regions require:
- A Bachelor’s degree
- A Bachelor of Education (B.Ed.) or equivalent teaching qualification
In Ontario, educators must register with the Ontario College of Teachers before applying to school boards. This ensures that teachers meet professional standards and ethical guidelines.
Application to School Boards
Once certified, candidates apply directly to local school boards. For example, the Peel District School Board hires occasional teachers who meet provincial requirements.
The hiring process often includes:
- An online application
- Submission of transcripts and certifications
- Professional references
- An interview
After approval, candidates are placed on the occasional teacher list and can begin accepting assignments.
Skills That Make a Great Occasional Teacher
While academic qualifications are important, personal skills often determine success in this role.
Adaptability
Occasional teachers must quickly adjust to new classrooms, students, and lesson plans. Flexibility is one of the most valuable traits in this profession.
Strong Classroom Management
Since students may test boundaries with temporary teachers, maintaining structure and confidence is crucial.
Communication Skills
Clear communication helps students understand instructions and expectations. It also ensures smooth collaboration with school staff.
Organization
Keeping track of attendance, lesson notes, and classroom materials requires attention to detail.
Occasional Teacher Salary Expectations
Salary varies depending on location, school board, and assignment length.
In Ontario, daily occasional teachers typically earn between CAD $230 and $300 per day. Long-Term Occasional teachers may be paid according to the official teacher salary grid, which increases based on experience and education level.
In the United States, substitute teachers often earn between $100 and $200 per day, depending on the district.
In the United Kingdom, supply teachers generally earn between £100 and £160 per day.
Although daily rates can seem attractive, occasional teachers may not work every day. Income stability depends on demand and availability.
Advantages of Being an Occasional Teacher
This career path offers several benefits, especially for new graduates or those seeking flexibility.
Flexible Schedule
Occasional teachers can often choose when to accept assignments. This flexibility is helpful for parents, graduate students, or individuals transitioning into education.
Valuable Experience
New teachers gain real classroom experience across different grade levels and subjects. This exposure builds confidence and strengthens teaching skills.
Networking Opportunities
Working in multiple schools allows occasional teachers to connect with principals and staff. Strong performance can lead to long-term contracts or permanent roles.
Work-Life Balance
Unlike permanent teachers, daily occasional teachers usually do not take work home. Once the school day ends, responsibilities are often complete.
Challenges to Consider
While rewarding, the role also comes with challenges.
Uncertain Income
Daily assignments are not always guaranteed. Some weeks may be busier than others.
Limited Benefits
Short-term occasional teachers often do not receive health benefits or pension contributions.
Classroom Management Difficulties
Students may behave differently with temporary teachers. Confidence and consistency are important for maintaining control.
Understanding these challenges helps candidates decide whether this path suits their career goals.
Career Growth and Long-Term Opportunities
Many permanent teachers begin as occasional teachers. School boards often hire from their occasional teacher lists when full-time positions become available.
Long-Term Occasional roles provide opportunities to demonstrate teaching ability, leadership, and commitment. Strong evaluations and professional relationships can significantly improve job prospects.
For educators who prefer flexibility over permanence, remaining an occasional teacher can also be a satisfying long-term career choice.
Is Becoming an Occasional Teacher Worth It?
For many educators, the answer is yes. It offers a practical entry point into the teaching profession while providing valuable experience.
If you enjoy variety, adaptability, and working with different student groups, this role can be both fulfilling and educational. It also allows you to explore different schools before committing to a permanent position.
However, if financial stability and benefits are top priorities, you may aim to move from occasional teaching into a full-time contract as soon as possible.
Final Thoughts
An occasional teacher plays a critical role in supporting students and maintaining educational continuity. Though the position is temporary by nature, its impact is significant.
With proper qualifications, strong classroom management skills, and a professional attitude, occasional teachers can build rewarding careers in education. Whether you view it as a stepping stone or a flexible long-term option, this career path offers valuable experience and meaningful work in today’s education system.
